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Invoicing Software

Last updated on January, 13

Get all your employees paid right on time using the best invoicing software today. Streamline your invoicing process and make sure you send out payments to client or staff without any mistake! Try one today!

Invoicing Software illustration

38 services ranked

Our ranking methodology

#

1

Wave Invoicing logo

Wave Invoicing

4.95

5,031

958

5,989 reviews

Free

Batch Invoices

Multi-Currency Invoicing

Invoice Templates

Invoices

Unlimited

Free Trial

#

2

QuickBooks logo

QuickBooks

4.49

4,037

1,363

5,400 reviews

price starts:

$ 25.00

per month

Visit Website

price starts:

$ 25.00

per month

Batch Invoices

Multi-Currency Invoicing

Invoice Templates

Invoices

Unlimited

Free Trial

30 days

#

3

Everhour logo

Everhour

4.37

402

152

554 reviews

price starts:

$ 8.50

per month

Visit Website

price starts:

$ 8.50

per month

Batch Invoices

Multi-Currency Invoicing

Invoice Templates

Invoices

Unlimited

Free Trial

14 days

#

4

Hurdlr logo

Hurdlr

4.3

2,663

1,087

3,750 reviews

price starts:

$ 8.34

per month, $100.08 billed annually

Visit Website

price starts:

$ 8.34

per month, $100.08 billed annually

Batch Invoices

Multi-Currency Invoicing

Invoice Templates

Invoices

Unlimited

Free Trial

7 days

#

5

FreeAgent logo

FreeAgent

4.16

86

39

125 reviews

price starts:

$ 10.00

per month

Visit Website

price starts:

$ 10.00

per month

Batch Invoices

Multi-Currency Invoicing

Invoice Templates

Invoices

Unlimited

Free Trial

30 days

#

6

My Hours logo

My Hours

4.07

731

369

1,100 reviews

price starts:

$ 6.00

per month

Visit Website

price starts:

$ 6.00

per month

Batch Invoices

Multi-Currency Invoicing

Invoice Templates

Invoices

Unlimited

Free Trial

30 days

#

7

Square logo

Square

4.03

1,670

876

2,546 reviews

price starts:

$ 20.00

per month

Visit Website

price starts:

$ 20.00

per month

Batch Invoices

Multi-Currency Invoicing

Invoice Templates

Invoices

Unlimited

Free Trial

30 days

#

8

Elorus logo

Elorus

3.93

68

39

107 reviews

price starts:

$ 7.00

per month, $84.00 billed annually

Visit Website

price starts:

$ 7.00

per month, $84.00 billed annually

Batch Invoices

Multi-Currency Invoicing

Invoice Templates

Invoices

Unlimited

Free Trial

You’re seeing 8 of 38 Invoicing Software

Frequently Asked Questions on Invoicing Software

What is an invoicing software?

Are you still billing your clients manually? Don’t waste your time typing and checking your invoices. An invoicing software automatically creates a billing for each of your business transactions. It summarizes the involved products and services, including their prices, into professional-looking statements. With the flawless automation given by invoicing software, you will always be up to date with your receivables.

Why do you need invoicing software?

Using invoicing software makes your transactions smooth and more convenient for your customers. In addition to that, it requires you minimal effort to set it up. Aside from that, here are the other reasons you need to use invoicing software.

Streamlines Financial Processes

Having invoicing software can streamline your business‚Äô financial process. You can get a detailed summary of your billings through this software, helping you monitor your cash flow efficiently. You no longer have to go through loads of work to check your collectibles and balance your account‚ÄĒeverything‚Äôs automated to cover all of your billing needs.

Minimize the Risk of Missed and Late Payments

Missed and late payments for your products and services are not good in business. Luckily, invoicing software allows you to create an online portal, which allows your customers or clients to pay as soon as they receive their invoices. Plus, streamlining your collection processes and organizing your collectibles helps you know how much and to whom you should collect. This way, you can receive payments on-time and make your cash flow remarkably steady.

Build Your Brand Image

When you strengthen your brand identity, it translates into an aura of serious business, which makes you earn your customers’ or clients’ trust. And designing your invoice well can help establish your brand better even in the smallest ways.

Improve Customer Relationship

Having an accurate billing every single time can help you build your brand’s credibility. With an automated invoicing system, you are less prone to errors, which, in turn, can help you get on your customers’ good side.

Minimize Fraud

Invoicing software can give you bank-grade level security. Because of the high level of protection, online invoicing is safe from hackers. Your business transactions are much more secure than doing your billing manually and sending them via third-party logistics. This way, you can ensure that any data exchanged between the two parties will remain within the transaction only.

Fewer Errors and Disputes

Doing your invoice manually is not just tedious, but it’s also prone to human errors. Since there are just things you can overlook, you might even end up sending the wrong invoice. With invoicing software, you’ll no longer have to worry about errors. Because it’s fully automated, you can ensure that your invoices are accurate, correct, and precisely computed. It spares you from the daunting task of resending invoices and solving disputes.

Save Time and Money

Invoicing software does not only save you time, but it can also save you money. You’ll no longer have to hire an employee to do the invoicing or pay for an accountant to audit all the time. Because an invoicing software can do both plus many more, you are cutting your expenses significantly. You are doing that without compromising any critical business function.

What are the core features of invoicing software?

Compared to traditional invoicing, its digital counterpart, invoicing software, has a lot more to offer. Invoicing software avoids inefficient management of user account creations, errors in duplication, maintaining a complete record, etc. These are just some of the best characteristics of invoicing software. To get to know more of the core features, take a look at this list.

Automated System

One of the best features invoicing software can offer you is its automated systems. Through the automation of electronic invoicing software, you can manage your business transactions efficiently and systematically. For instance, you can do long-term repetitive transactions with customers without doing manual work. Or, you can just input some data to the system so it can automatically generate an invoice.

Cloud Storage

Today, most invoicing software uses cloud-based storage systems, where data is saved in the ‚Äúcloud‚ÄĚ on the internet. This way, you can rest assured that all information you input in your software is stored safely, even if your computer or other hardware crashes. Should you encounter any trouble, you can simply retrieve everything from the cloud.

Localized Invoices

In case your brand is on an international level, you may want to localize your invoices according to your customers’ needs. Most invoicing software offers customized language settings to change it depending on the recipient’s native tongue. Besides that, you can have the computations adjusted, like the VAT, according to your recipient’s currency.

Quality Invoice Designs

If you want to show your brand’s identity on your invoices, then don’t worry. Most Invoicing software provides high-quality invoice templates that you can customize according to your brand’s theme. You can also add your logo, adjust the color scheme, change fonts, etc., to let your customers know that your company made the invoice.

Enhanced Security Features

One benefit of going automated is security. Invoicing software complies with the Payment Card Industry or PCI security standards, which have rigid security requirements. So invoicing software uses high-level encryption systems, like 256-bit SSL encryption, to fulfill these requirements. These security features can guarantee that all information within the software’s network and database is safe and secure.

Accessible Platform

You’re probably someone who’s always on the go. So the best invoicing software today lets you access your files anytime and anywhere. This way, you’re not limited to using your laptop or personal computer. You can also do your billing via tablets and smartphones too. All you need is an internet connection to access your data.

Convenient Payment Channels

Invoicing software isn't only for sending invoices‚ÄĒit also helps you get paid through the payment channels added to your system. With this feature, you can set-up multiple online payment gateways that‚Äôll allow your customers to transfer directly to you upon receiving their invoices. This way, payments are processed straight to you, eliminating the need for middle-man charges.

Create Time-Based Billings

You may be wondering how time tracking and invoicing software go together. If you’re a business owner, you have to pay employees based on their work hours. Your invoicing software will not only prepare billings for customers, but it can also arrange the billings for you. It can create a summary of how many hours your employees worked and how much you owe them. By connecting it to your business’ POS system, you can create a review of your payroll payable.

Multiple Revenue Streams Support

In case you have several businesses, and you’re concerned if invoicing software can handle multiple records for you, don’t worry. Most invoicing software today has support for companies with multiple revenue streams. You can easily organize your files according to the respective firm or business where it’s under. This way, you can easily streamline your transactions without having to be confused about your records.

Alerts and Notifications

Again, missed and late payments should be minimized at all costs. Good thing, your invoicing software can now alert and notify you. This software can send you emails or any type of notifications regarding late payments, which can ultimately prevent missed payments.

Staff Management Features

In case you want your staff to manage your transactions for you, invoicing software can also help you with this matter. This software has staff management features as well, where you can assign specific clients and billings to each of your employees. If you want to limit their access from your billing data, you can do that with this feature too. Through this feature, you can help your staff’s workflow be productive and efficient.

What are the types of invoicing software?

Invoicing software comes in different forms, and all of them come in handy regardless of the type of business you’re in. But, it’s best to know about their different types first so you’d know which one would suit you best.

Offline Invoicing Software

Offline invoicing software is more of an old school way to manage your billings. It uses standard programs that have to be downloaded and installed on your computer. It also gives you the primary function that most invoicing software can offer, like generating bills and storing data in your hardware. Also, you can still have access to some advanced features, like extracting financial reports, but only through the computer to where it is installed.

Online Invoicing Software

Through online invoicing software, you can access your files and do your invoices with a computer, tablet, or mobile phone. This type of software also uses cloud-based storage systems, which is advantageous when it comes to record-keeping and has advanced functions, such as VAT computation and accounting reports.

Open-Source Invoicing Software

An open-source invoicing software boasts its modifiable system‚ÄĒa system that you can customize to suit your business‚Äô needs. Usually, your service provider will help you set up your software according to your wants by giving you the codes your software needs. You can then hire a programmer to do the code changes, or if you know how to, you can do it all by yourself. After applying the changes you made, you can distribute the modified software to each of your businesses.

Who needs the invoicing software?

People need invoicing software for as long as they’re selling goods or providing services. It has been stated several times that using this software can help you manage your businesses’ finances and keep track of vital records. Listed here are the people who benefit most from using invoicing software.

Business Owners

Business owners are one of the primary users of invoicing software. Since you need to keep your cash flow steady, you need a professional way to collect and track payments from customers. It will help improve your business’ credibility and help you retain customers since they will see you as a stable and trustworthy business. Having loyal customers will surely be advantageous for your sales.

eCommerce Business Owners

Just because you don’t have a physical store, doesn’t mean you don’t need a professional-looking invoice. Since customers can only transact with you through online platforms, establishing a professional identity is a must. And using quality invoice software will help you brand your business as legitimate.

Freelancers

As a freelancer, you may not be on a payroll, but that should not hinder you from getting paid on time. Through invoicing software, you can bill your clients accurately. Some online invoicing software offers time-tracking features, which is the best invoicing software for freelancers. It can track the number of your work hours so you can send automatically generated electronic invoices to your clients. Since this is automated, your clients will know that the information is accurate.

Self-Employed Professionals

Invoices will help self-employed professionals like you to ask for payments professionally. If your clients are not paying up, you can send them a series of statements of accounts, so they’ll know they have to settle right away. This way, you can ask for payments without doing tedious follow-ups via calls, texts, or emails. Plus, like businesses and freelancers, providing an accurate and professional-looking invoice can help you look credible and professional.

Online Sellers

Though there are several people who already embraced online transactions, there are still some who are hesitant to join the bandwagon. Why don’t you capture this doubtful market? You can start by creating a strong brand through customized invoices. It will show customers that you’re a legitimate business. Since only a few online sellers use invoicing software due to its perceived prestige. Why don’t you use it to your advantage? Get an affordable online invoicing software plan to make invoices and be ahead of the online selling pack.

What are the steps on how to use invoicing software?

Step 1: Check the settings

The first step in using your invoicing software is to check its settings. Ensure that you enable or disable the features based on how you want your invoice to be done. This will make the process so much easier later on. You can also choose your template in the setting.

Step 2: Input customer and company information

Next, input your customer’s name, contact details, and address. Include your business’ contact details too. This information is essential since invoices serve as official documents for both you and your customer.

Step 3: Establish payment terms

After encoding your customer’s information, you have to input the payment terms. Indicating it in the billing and the system will help you and the customer determine the payment schedule so the payments will be made on time.

Step 4: Design your invoice

The next step is to design the invoice. You can add your logo or a thank you note for a more professional yet personal touch. You can also change the color and theme based on your preferences.

Step 5: Input the email subject and body.

You also have to create an email subject and body. This will be the content of the email your customer will receive together with the billing attachment. You must keep the content professional yet polite.

Step 6: Set the sending dates

In wrapping up the invoice creation, you can set the dates for when a particular customer should receive the billings. This schedule is especially useful for installment plans that have recurring payments. It will automatically send the invoices without needing any intervention from your end. Setting the date for recurring billings can save you tons of time creating invoices for fixed-term payment due dates.

What is the difference between an invoice and a receipt?

The main difference between these two documents lies in their purposes and the time when they are to be sent. Invoices are sent before payment and serve as a statement that indicates how much the customer has to pay. Receipts, on the other hand, serves as proof that the product and services involved in the transaction have been paid for.

What is the difference between a quote and an invoice?

People often interchange these two documents. However, they cannot be used interchangeably. A quote serves as a formal statement of the estimated costs of the products or services. On the contrary, an invoice contains the price of items or services that have been sold or rendered.You cannot use a quote as an invoice. However, most invoicing software allows you to convert your quotes into an invoice.

Do I need accounting knowledge to use invoicing software?

Most invoicing software today is convenient and user-friendly, allowing you to manage your business transactions with zero accounting knowledge. However, you may want to make sure everything is accurate and precise when it comes to billing. So, even if you can use this software without accounting skills, you may want to hire somebody who can do billing-related tasks for you.

Is there any free invoicing software available in the market today?

Yes, there is free invoicing software. However, you can expect that the features you’ll get are pretty much basic. Also, most invoicing software that is free of charge is not fully automated, so you will still do the sending. If you have a large volume of transactions daily, even the best free invoicing software might go short on your needs. Thus, getting a paid plan will be a better choice.

What is the best invoicing software for small businesses?

There is a free invoicing software for small businesses available on the internet you can get. However, once things go well, and your transaction volume starts to increase, online and open-source software may also be the right choice for your search for the best invoicing software for small businesses.

Is there invoicing software that links to checking out?

Yes, there is an invoicing software that offers payment channels as well. This software usually falls under the online and open-source types. In these invoicing software types, the billings are sent to the customers with instructions or links on how they could pay online. This is considered an excellent collection technique among businesses, as it minimizes the risks of having missed or late payments.

What should I do in case I have problems with my online invoicing account password?

There is usually a 24/7 customer support hotline you can call in case you have problems with your account. You can also refer to the service provider’s website. There is a dedicated page for password issues that you can refer to.

Can I add a company logo to my invoice?

The interface of invoicing software is user-friendly. Most systems allow you to upload a logo by uploading it first. Afterward, you can drag it anywhere you want on the invoice. Adding logos is not the only design customization you can do. You can also choose from different themes and colors to match your brand.

How do I activate an online payment option?

Online payment options only work for online and open-source invoicing software. You can activate it by going to the settings and enabling the auto payment options. However, you need to make sure that you also activated your bank or payment option as a retailer in the system first. You may ask your service provider to enable this for you during the initial installation.

What is the suitable invoicing software for my business?

If your transaction volume is still low, there is offline invoicing software for small businesses you can opt for. For instance, if you run a small auto repair shop, there is automotive invoicing software that can run offline yet provide you with itemized billings. All parts, services, and the professional fee would be indicated both in the invoice and receipt. These features are useful yet affordable, given that they can run offline. For bigger businesses, it is suggested that you opt for an online-based system. With all the options to choose from, business owners like you shouldn’t miss out on getting such a powerful system.

Can I use multiple currencies in my invoice?

Depending on the software features your system has, there is software that allows multiple currencies. This is especially useful for businesses that are transacting internationally. Just let your service provider know what currencies you wish to accommodate so they can adjust the settings.

How will an online invoice be sent to my customers?

The invoice will be sent via email automatically. You can set a standard email body and subject in the settings so your customers will be receiving the same message for all billings they receive. Also, the invoice is usually PDF, so the customers can download and save them as future reference.

How do I issue a credit note?

You can add a credit note in the account setting. Just look for the additional documents option to manually add a credit note. You can also do it by using your invoicing software dashboard. There is usually a button you have to click to enable credit note issuance. If you can't find it, ask your service provider to enable it for you. Credit notes will help you inform customers should there be errors in your previous manual invoices.

Is my information safe with an online invoicing software?

Yes, you can bet that your information is safe in your online invoicing software. Since it uses cloud storage, you can configure the setting to have sole access. You can also add other authorized users as you wish. Most online invoicing software has SSL encryption features that give the utmost security to users. This feature helps protect both your business and customers’ personal information to avoid any data breach issue in the future.

How do I use an invoicing demo website?

Online invoicing demo websites let you test the process first before getting a paid plan. It is especially useful in trying out which service provider can give you the best option for your invoicing needs. A demo website will show you the actual dashboard you’ll access once you decide to get the services. You can input the invoice date, customer name, transaction type, and payment status. The demo also gives you added features like payment recording and thank you note addition.

Are there system requirements for online invoicing software?

Most online invoicing software can be accessed on computers, tablets, and smartphones. However, there are few points you have to remember when using it on your electronic device.

1. For computers, you can access the dashboard through a web browser. Most service providers suggest that you use the browser’s latest version to get the best user experience.

2. For smartphones and tablets, the software will work on any operating system but might require you to reconfigure your settings first. You can ask your service provider to do the reconfiguration upon the installation.

Nevertheless, most online system software can be accessed in various systems, given that you are using the latest operating system and browser versions.

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