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Best Document Management Systems in December 2022

Do you need to ensure that documents are available when you want and where you want? Document management systems ensure that your documents are available 24/7, in the places that you want them, and in the manner in which you need them. Document management is important for any size business, be it enterprise-level, mom and pop stores or one-man operations.

34 Listed services

9,788Analyzed reviews

979Suspicious reviews

Service

Price

Universal File Format

Unlimited Storage

Cloud Integration

Multiple Users

Password Protected

1

FileHold logo
Truely score heart icon

4.9/5

134 reviews

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Contact company for pricing

Multiple

Encryption

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2

4

Docsvault logo
Truely score heart icon

4.8/5

18 reviews

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Multiple

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3

21

Alfresco logo
Truely score heart icon

4.7/5

89 reviews

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Multiple

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4

5

Bynder logo
Truely score heart icon

4.7/5

326 reviews

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Multiple

Compliance

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5

3

Contact company for pricing

Multiple

Encryption

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6

6

NetDocuments logo
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4.6/5

95 reviews

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$40.00

per month

Multiple

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7

6

Ideagen logo
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4.5/5

37 reviews

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Multiple

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8

7

M-Files logo
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4.5/5

245 reviews

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Multiple

Encryption

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9

6

Bill4Time logo
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4.5/5

226 reviews

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$27.00

per month

Multiple

Encryption

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10

8

Laserfiche logo
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4.4/5

262 reviews

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Multiple

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Best Products

#1

FileHold

FileHold

Best Overall

134 Reviews analysed

130 Positive

4 Negative

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Key facts

  • Universal File Format

  • Unlimited Storage

  • Cloud Integration

  • Multiple Users

    Multiple

  • Password Protected

    Encryption

Pros

  • Easy to use

  • Has everything you need

  • Could recover all data

  • Great support

  • Saved lots of time

See all

Cons

  • Not user friendly

  • Takes forever to get approved

  • Inaccurate

  • Unsupported features

See all

In their reviews, users have mentioned that FileHold is easy to use, could recover all data, saved lots of time, was very intuitive, fast, and had great support.

Key facts

  • Universal File Format

  • Unlimited Storage

  • Cloud Integration

  • Multiple Users

    Multiple

Pros

  • Lots of long time users

  • Customer service is great

  • Feature is rich

  • Great for small business

  • Complete package

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Cons

  • Not recommended

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#3

Alfresco

89 Reviews analysed

73 Positive

16 Negative

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Key facts

  • Universal File Format

  • Unlimited Storage

  • Cloud Integration

  • Multiple Users

    Multiple

Pros

  • Nothing to dislike

  • Customization options

  • Learning curve is gentle

  • Free version is great

  • Will use it again

See all

Cons

  • Account setup is hard

  • Premium version is not worth it

  • Disappointing features

  • Fake reviews

  • Buggy

See all

#4

Bynder

326 Reviews analysed

299 Positive

27 Negative

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Key facts

  • Universal File Format

  • Unlimited Storage

  • Cloud Integration

  • Multiple Users

    Multiple

  • Password Protected

    Compliance

Pros

  • Customer service is great

  • User friendly

  • Easy to use

  • Very intuitive

  • Better than the rest

See all

Cons

  • Customer service is bad

  • Not recommended

  • Too expensive

  • Problems with app store listing

  • Not user friendly

See all

In their reviews, users have mentioned that Bynder's customer service is great and that the product is easy to use. Additionally, lots of long time users have vouched for its quality, saying that it is better than the competition. On the other hand, some reviewers have mentioned that Bynder's customer service is bad and that the easy sharing feature might be a con for some people. However, others have said that Bynder is very intuitive and user friendly.

Key facts

  • Universal File Format

  • Unlimited Storage

  • Cloud Integration

  • Multiple Users

    Multiple

  • Password Protected

    Encryption

Pros

  • Easy to use

  • Appealing design

  • Search feature

  • Great for tracking progress

  • Saved lots of time

See all

Cons

  • Customer service is bad

  • Compatibility issues

  • Limited functionality

  • App permission problems

  • Data loss

See all

Key facts

  • Universal File Format

  • Unlimited Storage

  • Cloud Integration

  • Multiple Users

    Multiple

Pros

  • Customer service is great

  • Search feature

  • Better than the rest

  • First impression is great

  • Improves productivity

See all

Cons

  • Slow performance

  • There are better alternatives

  • Hard to navigate

  • Update issues

  • Disappointing free version

See all

In their reviews, users have mentioned that NetDocuments customer service is great and that it is better than the rest. They have also said that their first impression was great and that the search feature is very useful. However, some users have found the interface to be confusing and difficult to use. Other users have also mentioned that there are some bugs which need to be fixed.

#7

Ideagen

37 Reviews analysed

32 Positive

5 Negative

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Key facts

  • Universal File Format

  • Unlimited Storage

  • Cloud Integration

  • Multiple Users

    Multiple

Pros

  • Easy to use

  • User friendly

  • Saved lots of time

  • Lots of long time users

  • Well documented

See all

Cons

  • Latest update is not great

  • Not user friendly

  • Account setup is hard

  • Customer service is bad

  • Disappointing features

See all

#8

M-Files

245 Reviews analysed

206 Positive

39 Negative

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Key facts

  • Universal File Format

  • Unlimited Storage

  • Cloud Integration

  • Multiple Users

    Multiple

  • Password Protected

    Encryption

Pros

  • Could recover all data

  • Easy to use

  • Search feature

  • Easy sharing feature

  • Beautiful interface

See all

Cons

  • Not user friendly

  • Bad user experience

  • Data loss

  • App permission problems

  • Too expensive

See all

In their reviews, users have mentioned that M-Files is a great Document Management System for recovering data, searching for documents, and easily sharing them. They love the beautiful interface and find it perfect for small businesses that need all the features offered by M-Files. On the other hand, some users have found M-Files difficult to use and not user friendly.

Key facts

  • Universal File Format

  • Unlimited Storage

  • Cloud Integration

  • Multiple Users

    Multiple

  • Password Protected

    Encryption

Pros

  • Easy to use

  • Saved lots of time

  • Customer service is great

  • User friendly

  • Lots of long time users

See all

Cons

  • Update issues

  • Unexpected charges

  • Disappointing features

  • Bad user experience

  • Not user friendly

See all

In their reviews, users have mentioned that Bill4Time is easy to use, that customer service is great, that there are lots of long time users and that support is great. They have also said that Bill4Time is great for tracking progress and that it is user friendly. Finally, users have mentioned that Bill4Time has saved them lots of time.

#10

Laserfiche

262 Reviews analysed

246 Positive

16 Negative

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Key facts

  • Universal File Format

  • Cloud Integration

  • Multiple Users

    Multiple

Pros

  • Nothing to dislike

  • Lots of long time users

  • Could recover all data

  • Easy to use

  • Search feature

See all

Cons

  • Waiting time

  • Data loss

  • Account setup is hard

  • Update issues

  • Latest update is not great

See all

In their reviews, users have mentioned that they like that Laserfiche is easy to install and use, has a search feature, and can recover all data. They also say it saves lots of time and that there are lots of long time users, which suggests it is a reliable product.

Most Viewed Comparisons

Truely score heart icon

4.9/5

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Frequently Asked Questions

The best Document Management System is FileHold. FileHold has been ranking number 1 for the last 127 days.

Document management is the process of organizing and storing documents in a systematic way. It can be implemented to help reduce the risk of data loss or corruption. It also helps to improve business efficiency by enabling employees to find files more efficiently with less time spent searching for them.

People who have a lot of documents and files but cannot find what they are looking for. They need to be able to organize their documents so that they can find them when they need them. It can be implemented to help reduce the risk of data loss or corruption.

Data Integrity

The degree to which data has not been changed or corrupted in an unauthorized manner. Accuracy refers to how closely something matches its intended purpose or goal.


Data Accuracy

It is very important to ensure that all documents are stored in a secure and accurate manner. Data accuracy ensures that there are no mistakes in any documents, which can lead to more efficiency and better outcomes for the company.


Data Availability

Data should not be tampered with or changed in any way while it is being used by the user. This ensures that the user has a reliable and authentic source of information to work on.


Data Protection and Security

Document management systems ensure that your data is protected. There are fail-safes that protect your data - these are crucial in the modern world where there are many threats to the integrity and security of documents.

Step 1: Understand the purpose of document management. Document management can be used as a tool to replace paper documents with electronic files. It can also be used for compliance purposes.


Step 2: Create a plan for your organization. Before you start implementing and managing your documents, you should create a plan for your organization. You should think about when you need your documents and how they are going to be used.


Step 3: Find a software solution that will work for you. Manual document management is usually time-consuming and tedious. Document management systems will help with making it easy and automated, improving your efficiency and productivity.


Step 4: Implement your plan. Identify what type of document management system you need. There are many different types of document management systems available on the market today, and they're all designed for different purposes.


Step 5: Evaluate which system would be best suited for your organization— take into consideration what type of information you'll be storing in the system.

Document management cannot store everything, and it cannot be used to collaborate with people in real-time or across time zones. It is usually related to the workflow. It may not be easy to keep track of the documents that need to be edited or who should do it.