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2022 Rankings

Best Online Fax Services

Last updated on December, 1

Keep it safe and secure. Online fax service is the fastest and easiest way to send a document by fax without ever having to leave your desk. Set up an account now!

Best Online Fax Services illustration

40 services ranked

Our ranking methodology

#

1

FAXtopia logo

FAXtopia

4.95

12 reviews

price starts:

$ 9.95

per month

Visit Website

price starts:

$ 9.95

per month

Phone to Fax

100% Uptime

Cloud Storage

Third-Party

Free Trial

Subscription-Based Plans

#

2

Freedom800 logo

Freedom800

4.82

55 reviews

price starts:

$ 9.95

per month

Visit Website

price starts:

$ 9.95

per month

Phone to Fax

100% Uptime

Cloud Storage

Third-Party

Free Trial

Subscription-Based Plans

#

3

Mainpine logo

Mainpine

4.61

1 review

price starts:

$ 40.00

per month

Visit Website

price starts:

$ 40.00

per month

Phone to Fax

100% Uptime

Cloud Storage

Third-Party

Free Trial

Subscription-Based Plans

#

4

Esker Cloud Fax Service logo

Esker Cloud Fax Service

4.56

55 reviews

Custom

Phone to Fax

100% Uptime

Cloud Storage

Third-Party

Free Trial

Subscription-Based Plans

#

5

Telzio logo

Telzio

4.38

24 reviews

price starts:

$ 50.00

per month

Visit Website

price starts:

$ 50.00

per month

Phone to Fax

100% Uptime

Cloud Storage

Built-in

Free Trial

Subscription-Based Plans

#

6

FaxDeck logo

FaxDeck

4.33

28 reviews

price starts:

$ 5.00

per month

Visit Website

price starts:

$ 5.00

per month

Phone to Fax

100% Uptime

Cloud Storage

Third-Party

Free Trial

Subscription-Based Plans

#

7

OneSuite Internet Fax logo

OneSuite Internet Fax

4.32

56 reviews

price starts:

$ 1.00

per month

Visit Website

price starts:

$ 1.00

per month

Phone to Fax

100% Uptime

Cloud Storage

Built-in

Free Trial

Subscription-Based Plans

#

8

FaxSalad logo

FaxSalad

4.31

2 reviews

price starts:

$ 10.00

per month

Visit Website

price starts:

$ 10.00

per month

Phone to Fax

100% Uptime

Cloud Storage

Third-Party

Free Trial

Subscription-Based Plans

You’re seeing 8 of 40 Best Online Fax Services

Frequently Asked Questions on Best Online Fax Services

What is an online fax service?

Faxing may seem to be outdated, but in reality, many businesses still use this service to send and receive official notifications. But today, instead of using fax machines or fax servers, which require telephone networks and landline phones, you can access your faxes from almost any internet-enabled device through online fax. Online fax is a technology that uses Internet Protocol (IP) to send and receive faxes online.

Why do you need an online fax service?

Technology continues to make everything in life more manageable, including communications made within and outside of companies. As different industries move their business transactions to the cloud and traditional fax systems have become too inefficient and expensive to maintain, many companies are switching to online fax services.

Saves Time and Money

Using an online fax service means no more paper is wasted, and no more costs are needed for the maintenance of your fax machine. Also, you get to send and receive faxes from anywhere and at any time of the day. You no longer need to be in your office to use your fax machines for your documents. With the best online fax services, you can consume less time, money, and effort. As long as you have a device that is connected to the internet, you are good to go.

Security

Most documents that are faxed together with company information are crucial and confidential, and they need to be kept private and secured. Online fax services use encryption systems to make sure your data is transferred safely so that no one except the sender and receiver can open and read the content of the faxes.

Recordkeeping

Companies generally send and receive multiple faxes per day. With this, you need to make sure you have a decent filing system so you can easily find them when you need them. These online fax services allow you to electronically sort documents directly from your fax website, mobile app, or email, making the storage and archiving of information very easy. These services also eliminate the need to handle mountains of physical documents.

Environment-Friendly

Unlike traditional fax systems, online fax services remove people’s reliance on fax papers. These services, in turn, help the environment by eliminating the necessity of cutting down trees to produce paper. If you use online fax services, you’re reducing your carbon footprint and making your business “green” since you can go paperless. Plus, you only need your computer or smart device as your equipment.

Convenience and Flexibility

While traditional fax systems require physical machines to send and receive a fax, these online services allow you to manage all of your faxes directly on the cloud – from literally anywhere that has an internet connection. Therefore, you can access all of your essential documents anytime, even if you are on holiday or making a business trip.

Less Hardware

Fax machines, together with ink cartridges and papers, occupy space in business premises. But online fax services remove the placement of such things, giving more space for other types of equipment to be placed in your office.

Scalable

Online fax services offer scalable solutions that adapt to the needs of your company. Whether your business is expanding, or you need to open multiple fax lines, or add various users, or send more or fewer faxes than you initially do, these services are always scalable to meet your requirements. Most online fax services use pay-per-use pricing, which means that you aren’t paying a single cent more than what you’re using, and you can always change the plan you’re subscribing to depending on your needs.

What are core features of the best online fax service?

Nearly every brand of online fax provides almost the same service. So it usually comes down to which features a service provider can offer your business when deciding on a platform. The following features can help simplify the online faxing process, provide the tools necessary to ensure your messages get where they need to go and let you maximize the use of the service for a better online faxing experience.

Dedicated or Local Fax Numbers

One common feature that online fax services often include in their service packages is the use of a toll-free or local fax number. In addition to choosing your fax number, some companies also sell long-distance or international fax numbers. When you have a dedicated or local fax number, you show that you're a neighborhood business that people can trust. Customers will see your business as reliable and be more inclined to work with you.

Lifetime Storage

Through online fax services, users can safely store copies of every fax they send or receive in the cloud and easily access them 24/7. Some services allow their users to tag faxes with keywords, making the files easily searchable. Most of these services also let you store every fax online for the life of your account. With the lifetime storage feature, service providers store almost every fax you send or receive securely in the cloud for as long as you're a subscriber.

Electronic Signature

Electronic signatures are one of the main reasons why an online fax service is so beneficial for companies, as they are legally stronger than signatures provided through other methods. This feature lets you add your signature to a document electronically by taking a photo of your handwritten signature or merely swiping your finger across your mobile screen to sign. This feature saves you from having to print anything and saves both time and money for everyone involved.

Address Book

With the address book feature, you don't have to type the number or email addresses of your contacts manually when you send them a fax. You can save your frequent fax destinations and even assign multiple numbers to a group. You can also easily search through your contacts when you log into your account or in your mobile fax app. Having an address book ensures minimum effort and maximum time saving on your behalf when sending fax out.

Large File Sharing

It's sometimes frustrating when you try to send a file to a colleague, whether it is a presentation, high-resolution image, video, or audio clip, but it's too big for email. With this feature, you will never have the same problem because it allows you to send and receive large files from your computer, tablet, or mobile device. Large file sharing can be integrated seamlessly into your business to improve collaboration quickly and save time and money efficiently.

Fax Search

Do you need specific fax but can't remember what you named them? This feature lets you quickly find any fax you've ever sent or received using keywords, recipient name, date, or other parameters. You can also tag faxes with your keywords to find them quicker. Fax search saves you lots of time and keeps you from the frustration of getting lost while searching for fax.

Scheduled Faxing

With a busy work schedule, sometimes you tend to forget that there are faxes needed to be sent. With this feature, faxes can be scheduled and sent at a defined time and date. This feature is mainly used when delivery time matters the most, and you would like your fax to be transmitted and delivered at an exact time in the future. So you don't have to delay the transmission of any urgent fax.

What are the types of online fax services?

Web Faxing

This type of online fax service enables you to use a web-based application to do all your faxing. You just need to have a PC or laptop with an internet connection to have access to all your documents, send and receive them, and organize them in the cloud. Most web faxing services come with a feature that informs you with an email or pushes notifications when there is a new fax message in your inbox.

Mobile Faxing

Mobile phones have not only increased their processing power, but their functionality has also dramatically increased with the power of applications or “apps.” Today, faxing can be done conveniently through mobile apps. This type of online fax service turns your smartphone or tablet into a fully functional fax machine.

Email Faxing

Nowadays, faxing is as easy as emailing. This type of online fax service lets you send faxes from any email server to any fax machine or internet faxes and vice versa. The process of email faxing is relatively straightforward — you can send and receive a fax just as you would typically send and receive an email. As you can email from anywhere, this approach makes an online fax service more universally available.

Who needs an online fax service?

Legal Industry

Faxing is an integral part of the legal industry, and lawyers must be able to sign and send essential documents quickly. Legal teams can use online fax services to build and maintain trusted relationships through quick and reliable faxing when clients need it the most. Because professionals in this industry have such busy schedules and are often juggling multiple clients, it is crucial to make the most out of every billable hour.

Transportation Industry

Online fax services help transportation and logistics companies gain a competitive advantage by compressing delivery times and boosting responsiveness to ensure seamless communication with all members of the supply chain. Whether employees are on the road, at the warehouse, or just out of the office, they can handle all faxing needs directly from their smartphone or tablet through the use of online fax services.

Insurance Companies

Countless insurance-related documents are sent and received every day. With online fax services, insurance companies can ensure that documents are transmitted as efficiently as possible, by faxing anytime and anywhere. These services give insurance companies the convenience of sending and receiving documents for internal use. Also, it allows communication between businesses and customers.

Banking Industry

Bankers can streamline the process of sending and receiving these essential documents through the use of online fax services. Countless banking documents, including loans and licenses, are sent and received via fax every day. With online fax services, they can safeguard sensitive financial information while responding to urgent client needs on the go.

Real Estate Agents

Online fax services are beneficial for real estate agents and mortgage professionals because they help deliver the responsive and personalized experience that clients demand. Online fax services also allow them to send offers, sign purchase agreements, or share contracts right from their PC, laptop, smartphone, or tablet. They help realtors stay in touch with buyers, sellers, banks, and other agents.

Consulting Companies

Consulting is all about establishing trusted relationships with clients. With online fax services, these companies can deliver personalized and responsive services for clients. Time-sensitive documents and client requests can arrive at any time, so consultants must be able to respond as quickly as possible.

What are the steps on how to choose the best online fax service?

Step 1: Know your fax volume.

Before subscribing to any online fax service, the first thing you have to do is to know the volume of faxes that you need to send and receive each month. Knowing your fax volume is an essential key to finding the right service provider.

Step 2: Know your budget and your desired plan.

If you don't send a lot of faxes, you can choose an inexpensive plan with a lower monthly fax limit. On the other hand, if you have a lot of faxes to send, you may consider spending a few dollars more for a higher limit. Determining these factors will help you think of what you would feasibly send and receive in a month and aid you in choosing a plan that fits your needs.

Step 3: Do your research and contact service providers.

After assessing your faxing needs, you should get familiar with the different service providers available so that you could compare and contrast the features of their offers. In case you need additional information, you can reach out to them directly so that you could evaluate their products and customer service.

Step 4: Understand fee structures.

Once you have chosen your online fax service provider, you should understand their full fee structures. You have to learn all about the service costs, both advertised and hidden. Even if the service provider doesn't require you to sign a contract or a long-term agreement, it will hold you liable for all fees, including those you unwittingly incur.

Step 5: Start faxing.

Now that you have learned about the costs and subscribed to them, it's time to familiarize yourself with your new online fax and start using it in your day-to-day business activities. Congratulations! You've just made your work life more manageable with online fax services.

How do I determine the best online fax service?

There are various types of online fax services to choose from, which offer features that could be very beneficial for your business. Depending on your faxing needs, you can compare and read reviews about specific types and brands and choose the top online fax service that gives you the most advantage.

Is there a free online fax service?

Most online fax services are subscription-based, and they require you to pay monthly fees. However, there are free fax service providers, but they don’t offer the same features as the premium ones. Also, some online fax service providers offer free trial periods. During these demos, you can use their premium features for free for a limited time. This trial period is helpful for you if you want to check a service first before you invest your money in it.

Is there a one-time online fax service available today?

Yes, there are service providers who offer one-time faxing. These are pay-per-use online fax services, and they mostly cater to small businesses because it's easy to use, and they only charge you for the faxes you send. Plus, there are no monthly fees. Pay-per-use services like this are advisable for small businesses so they can send just a few faxes each month.

Do I have to create an account to use online fax services?

Yes, most of the time, you need to create an account to use online fax services. This account allows you to send and receive faxes, update account information, and administer multiple accounts. You can also configure your email and SMS delivery of incoming faxes, check how many pages remain in your plan’s monthly allotment, and much more.

Can I cancel my subscription anytime?

Yes. There are no contracts when using online fax services. You can cancel your subscription anytime without having to pay cancellation or termination penalties. You can request a cancellation from the website’s management through email, chat support, or phone contact.

Can I keep my existing fax number?

Yes. Most service providers let you use your existing fax numbers by transferring them to their online fax system. Keeping your old fax number is the easiest way to provide a seamless transition to online internet faxing without putting much hassle on your customers.

Can I send faxes to more than one fax number at a time?

Yes. Most service providers allow you to send a fax to a couple of destination numbers all at the same time. However, you might have to contact your service provider to enable the ability to send to more recipients at once.

Does my device need to be turned on to receive a fax?

No. Unlike the traditional fax machines, you don’t need to keep your device always on. All messages are automatically stored in your user, email, or mobile app account, waiting for you to retrieve them whenever you want.

Can I have more than one fax number?

Yes. Most service providers offer the feature of having multiple fax numbers assigned to your account. However, you may want to check your subscription plan first since this may come with additional costs.

Are the faxing services available for smartphones?

Yes. Some fax service providers have mobile apps. This way, you can access your fax messages on your mobile devices anytime and anywhere. All you have to do is download and install the app, and get yourself an internet connection.

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