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Best Email Clients for Windows in September 2022

Do you use a Windows laptop for school or work? If so, then you might need an email client for Windows. This program will access and manage your email, so it'll stay clutter-free. Get an email client today so your life will be easier when it comes to managing emails on your desktop!

14 Listed services

11,940Analyzed reviews

1,194Suspicious reviews

Service

Price

Messages

Email Accounts

Autoresponder

Free Trial

Data Security

1

18

Ritlabs logo
Truely score heart icon

4.1/5

41 reviews

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$20.08

One-time payment

Unlimited

Unlimited

30 days

Visit site

2

15

SmarterTools logo
Truely score heart icon

4.0/5

24 reviews

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$499.00

One-time payment

250, 500, 1,000, 2,000, Unlimited

1,000 per domain

30 days

Visit site

3

2

Mailbird logo
Truely score heart icon

3.9/5

1,322 reviews

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$2.42

per month, $29.04 billed annually

Unlimited

Unlimited

14 days

Visit site

4

1

Hexamail logo
Truely score heart icon

3.8/5

9 reviews

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$19.00

One-time payment

Unlimited

Unlimited

15 days

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5

2

EmailTray logo
Truely score heart icon

3.8/5

17 reviews

Visit site

Contact company for pricing

No Message Limit Provided

Unlimited

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6

2

Microsoft logo
Truely score heart icon

3.7/5

193 reviews

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$2.50

per month, $30.00 billed annually

5,000 Daily Recipients

Multiple Accounts (No Limits Stated)

30 days

Visit site

7

2

ProtonMail logo
Truely score heart icon

3.7/5

5,139 reviews

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$4.00

per month, $48.00 billed annually

1,000

1, 5, 50 Accounts

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10

2

Postbox logo
Truely score heart icon

3.5/5

266 reviews

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$49.00

One-time payment

1,000, 2,000, 5,000, 10,000, Unlimited

Unlimited

30 days

Visit site

12

3

HEY logo
Truely score heart icon

3.5/5

770 reviews

Visit site
$12.00

per month

Unlimited

Unlimited

14 days

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13

9

Spike logo
Truely score heart icon

3.4/5

2,264 reviews

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$7.00

per month, $84.00 billed annually

15,000, Unlimited

Unlimited

14 days

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#1

Ritlabs

Ritlabs

Best Overall

41 Reviews analysed

28 Positive

13 Negative

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Key facts

  • Messages

    Unlimited

  • Email Accounts

    Unlimited

  • Autoresponder

  • Free Trial

    30 days

  • Data Security

Pros

  • Email templates are great

  • Lots of long time users

  • Free version is great

  • Professional

  • Worth the price

See all

Cons

  • Customer service is bad

  • Latest update is not great

  • Too expensive

  • Premium version is not worth it

  • Delivery problems

See all

Key facts

  • Messages

    250, 500, 1,000, 2,000, Unlimited

  • Email Accounts

    1,000 per domain

  • Autoresponder

  • Free Trial

    30 days

  • Data Security

Pros

  • Lots of long time users

  • Email templates are great

  • Easy to install

  • First impression is great

  • No issues experienced

See all

Cons

  • Mobile app is bad

  • Takes forever to open

  • Disappointing free version

  • Update issues

See all

#3

Mailbird

1,322 Reviews analysed

1,166 Positive

156 Negative

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Key facts

  • Messages

    Unlimited

  • Email Accounts

    Unlimited

  • Free Trial

    14 days

  • Data Security

Pros

  • Email templates are great

  • Easy to use

  • Free version is great

  • Lots of long time users

  • Really appreciated by its users

See all

Cons

  • Customer service is bad

  • Not recommended

  • Refund issues

  • Disappointing features

  • You have to pay extra

See all

Key facts

  • Messages

    Unlimited

  • Email Accounts

    Unlimited

  • Autoresponder

  • Free Trial

    15 days

  • Data Security

Pros

  • Easy to install

  • Email templates are great

  • Customer service is great

  • Essential tool

  • Saved lots of time

See all

Key facts

  • Messages

    No Message Limit Provided

  • Email Accounts

    Unlimited

  • Autoresponder

  • Data Security

Pros

  • Email templates are great

  • Easy to install

  • Great for designers and engineers

  • Great sound quality

  • Easy to organize

See all

Cons

  • No way to contact support

  • Annoying ads

  • There are better alternatives

See all

#6

Microsoft

193 Reviews analysed

176 Positive

17 Negative

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Key facts

  • Messages

    5,000 Daily Recipients

  • Email Accounts

    Multiple Accounts (No Limits Stated)

  • Autoresponder

  • Free Trial

    30 days

  • Data Security

Pros

  • Nothing to dislike

  • Email templates are great

  • Easy to use

  • Works across multiple devices

  • Easy to schedule meetings

See all

Cons

  • There are better alternatives

  • Bad user experience

  • Clunky

  • Hidden costs

  • Delivery problems

See all

#7

ProtonMail

5,139 Reviews analysed

3,571 Positive

1,568 Negative

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Key facts

  • Messages

    1,000

  • Email Accounts

    1, 5, 50 Accounts

  • Autoresponder

  • Data Security

Pros

  • Email templates are great

  • Really appreciated by its users

  • Free version is great

  • Fantastic service

  • Peace of mind

See all

Cons

  • Login problems

  • Account setup is hard

  • Account is locked

  • Customer service is bad

  • Update issues

See all

#10

Postbox

266 Reviews analysed

195 Positive

71 Negative

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Key facts

  • Messages

    1,000, 2,000, 5,000, 10,000, Unlimited

  • Email Accounts

    Unlimited

  • Autoresponder

  • Free Trial

    30 days

  • Data Security

Pros

  • Email templates are great

  • Lots of long time users

  • Really appreciated by its users

  • Better than the rest

  • Great for writing on the go

See all

Cons

  • Fine print

  • Waiting time

  • There are better alternatives

  • Bad accessibility

  • Doesn't work

See all

#12

HEY

770 Reviews analysed

585 Positive

185 Negative

Visit site

Key facts

  • Messages

    Unlimited

  • Email Accounts

    Unlimited

  • Free Trial

    14 days

  • Data Security

Pros

  • Email templates are great

  • Really appreciated by its users

  • Worth the price

  • Better than the rest

  • Lots of long time users

See all

Cons

  • Disappointing free version

  • Disappointing features

  • Problems with app store listing

  • You have to pay extra

  • Login problems

See all

#13

Spike

2,264 Reviews analysed

1,718 Positive

546 Negative

Visit site

Key facts

  • Messages

    15,000, Unlimited

  • Email Accounts

    Unlimited

  • Free Trial

    14 days

  • Data Security

Pros

  • Email templates are great

  • Really appreciated by its users

  • Lots of long time users

  • Better than the rest

  • Search feature

See all

Cons

  • Account setup is hard

  • Login problems

  • Compatibility issues

  • Problems with app store listing

  • No way to contact support

See all

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Frequently Asked Questions

There are many email clients available for Windows, but we can choose from two major categories.

Web-based email clients

These applications run in a web browser and you access them through your Internet browser. You can use these applications on any computer with an Internet connection or on mobile devices like smartphones and tablets. They are good if you want to read emails on the go or if you don't have a computer at home. The only drawback is that you cannot send emails using these apps, so make sure to check out other options too.

Desktop email clients

These applications are installed on your computer and work just like desktop programs do. They are more useful if you need to send large files because they provide an easy way of sending files by email instead of uploading them online. They also allow the creation of personalized folders so that every time someone sends an email with a particular attachment, it will be saved in that folder rather than being sent directly into your inbox which may clutter up your mailbox.

Yes. There are many free email clients available in the market. Some of them are simple, some advanced and some can be used to create an online business. Most free email clients use unencrypted connections, making it easy for hackers to intercept your emails or read your passwords. However, there are also free mail servers that offer encrypted connections so you don't have to worry about getting hacked.

The best free email clients for Windows are needed because it allows you to view and manage your work and personal email messages on your computer and the web. It also enables you to find and organize email messages and folders and even to search for messages on your computer, on your LAN, and on the web. Additionally, the best free email clients for Windows also have a lot of advanced features, which allow you to filter emails, manage your address book and send emails to a large number of recipients in a single click. Some email clients even offer message templates, which makes it easy to send out the same message to a large number of recipients.

Contact Management

Contact management is a built-in feature that allows you to connect with people you email, instant message, or chat with using the application. It enables you to manage your contacts (friends, family, business contacts). It also provides you the necessary tools to personalize your view of your contacts. It can be accessed by adding a contact folder to the address book in the mail client.

Email Management

Email management is used to send, delete, move, copy, and forward emails from Windows Mail. It is a tool that allows users to access emails from multiple email accounts simultaneously. This feature helps you to manage emails that you have received and sent in the past. It enables you to send and receive emails from multiple accounts, manage contacts and calendars and set up rules which are applied to your emails.

Document Management

Windows document management feature allows you to create and manage documents and files directly from the Windows explorer. It enables you to save emails in secure, encrypted storage. Once you enable this feature, all emails you send and receive from the email clients will be saved in a folder in a secure database. You can review your emails from this database or even restore a deleted email from here.

Web-based Email Client

A web-based email client is an email client that works only in the browser. They come in the form of web pages, and you simply access them in your browser by entering the address of the web-based email client in the address box. Most web-based email clients store all the messages in the cloud, so once you sign up for an account, you can access your messages from anywhere.

Desktop Email Client

Desktop email clients are programs that handle your email, calendar, and contact information on your computer. They let you read, send, and organize your email without an internet connection. Since they are installed on your computer, desktop email clients sync with the email accounts you’ve added to them, so you can view your emails on other devices, like your cell phone.

Integrations and apps are fantastic, but decent email software includes built-in email management tools that are ready to use. Email management features that assist you to navigate through your emails while also helping you be more productive in your inbox are readily available in good email applications. The following are some of the most basic functions of email management:

1. Adding filters to your inbox

2. Archive unwanted emails

3. Snooze emails for later

A good free email client for Windows should provide you with multiple account support, basic email management, and address book management, and it should be easy to install and use. A good free email client for Windows lets you manage multiple email accounts, easily manage your address book and email folders, and provides useful features like message search and spell checker. The other characteristics of a good free email client for Windows include:

a. Allows Customization

b. Affordable

c. Improves Email Productivity

d. Provides App Integration

e. Accessible With/Without Internet

f. Up-to-Date Features

Many free email clients for Windows offer features and functionality that are similar (or in some cases, better) than the pre-installed email clients. Free email clients for Windows can frequently be used in conjunction with other services such as web-based email. Using a free email client can save you money because you can access your emails from just about anywhere and avoid the extra charges and features that come with web-based email services.

Yes, the best free email clients are compatible with all Windows versions. They are IMAP compatible, which means they are compatible with every Windows. The best free email clients are also lightweight, easy to install and use, support all usual email protocols, allows you to import your emails from other email clients.

You do not commit with free email clients for Windows, and you can switch to another service at any time. Individuals and even small enterprises may usually get by with the storage capacity provided by free email applications. Although free email clients provide security, it is inferior to the protection provided by a premium email hosting company. It also includes advertising and banners that may be annoying. When compared to a free email client, a paid email client has a long list of benefits. You'll get the required quality as well as greater scalability and expansion choices with a premium email client. This service will provide you with comprehensive technical support, which is critical for professionals. Paid email also comes with certain added features that you won't find with a free account.

When it comes to choosing the best free email clients for Windows, you have a few choices. There are generally different types of email clients for Windows: web-based and desktop email clients. They generally have the same features, but it's hard to choose between them because if they are so similar. To choose the best free email clients for Windows, here are the factors to consider:

Cost

Ensure that there are no hidden charges when you download a free email client.

Security

Check if they provide a high level of security when it comes to asking or using your information.

Password

Make sure that the email client sends you a confirmation email when you reset your password, to avoid hackers from hacking your account.

Privacy

The email client should have a high level of protection of your personal data.

You may view and send email using a web browser and a web-based interface using webmail. You may also access your email through webmail from any web browser on any device as long as you are connected to the Internet. The web-based email client is best for you if:

1. You prefer a single inbox for each of your accounts. This way, you will need to log in to each of the email accounts separately, but it keeps each account separate and easier to manage.

2. You prefer web-based services to downloadable applications, or you don’t want to or can’t install software on your computer (i.e. you are using a work or school computer).

3. You feel more secure keeping your email online and off your computer. This is especially true if you are using a public or shared computer to access your emails.

A desktop email client also allows you to manage your emails offline because email is downloaded onto your computer. You'll still need an Internet connection to download the emails from your server to your computer, but once they're downloaded, you may access them whenever you want, even if you don't have access to the Internet. The desktop email client is best for you if:

Step 1:

You have multiple email addresses with different domains, and you need the ability to manage (including reading and send) emails from each one as individual addresses but all in one place (ie. without having to log into each address separately).

Step 2:

You need access to your emails offline.

Step 3:

You prefer to back up your email regularly and/or you have limited email storage with your email provider.

Step 4:

You need integration with desktop apps.