Best Email Clients

Are you having a hard time managing your emails? An email client manages your emails for you—it sends, receives, and organizes your messages straight from your devices. Through this program, you can centralize your emails on one platform only. Quickly access and communicate with the best email client today.

You can use email clients for personal or professional communication, and it lets you manage your emails efficiently. By having the best email client on your devices, you can have full control and security over your emails. Aside from that, here are more reasons to get an email client today.

Save Your Time

The best email client for multiple accounts can be a massive time-saver. People usually have separate emails for business and personal use, but checking messages across your email addresses means you need to login to different sites. With an email client, you can access all of your messages within one platform only, helping you save a lot of time.

Keep Your Emails Safe and Secure

Another significant advantage of using email clients is they keep your messages safe in one storage. For instance, using the best PC email client allows you to store your emails within your computer’s storage to ensure that your past emails are kept safe. Plus, email clients have security protocols that protect your messages from attackers.

Work Offline

With the best email client for businesses, you can access your emails and send messages, even when you’re offline! With its features, you can write a response to your client, and the email will be sent out once you’re connected to the internet. Using an email client is handy, especially for people who are always on the go and have limited access to the internet.

Organize Your Emails and Workflow

Email clients have a folder system that lets you organize your messages efficiently. That way, you can easily access all of your emails and attachments. Email clients can also help you organize your daily tasks by providing productivity-boosting features that help increase and manage your workflow.

Manage Your Contacts

You can manage your contacts through simple ways and keyboard commands with an email client. Email clients provide you with features that let you look for the essential people in your address book in just a few clicks. That way, you can send an email, like when requesting a meeting, in less than a minute.

Access Your Calendar

The best business email client provides you with an efficient way of creating appointments and viewing your schedule. You can quickly send meeting requests to your clients and use the daily, weekly, or monthly views for your upcoming appointments. By letting your email client access your calendar, you will be reminded of the future meetings you need to attend.

Back-Up Your Emails and Contacts

Imagine finding out that all your emails are lost, and all of your essential data can’t be retrieved anymore. With the best rated email clients, you have the option to back up all of your messages, and they ensure to keep your messages safe. Plus, they let you backup your contacts, so you don’t have to worry about losing them.

An email client doesn’t only help you manage your communication efficiently—it also helps you keep your private data online safe and secure. Aside from that, email clients will let you do more than sending emails. If you want to know what’s the best email client for you, here are the features that you need to look for.

Automatic Email Security

Email clients, like the best web-based email client, use end-to-end encryption and ensure zero access to your emails. This means that nobody can decrypt or understand and read your emails aside from you. With automatic email security, your emails can’t be shared with third parties, ensuring your messages’ confidentiality.

Anonymous Email Option

Another way of protecting your privacy is through anonymous emails. The best online email client lets you create a secure email account with no personal information necessary. Your login data won’t be kept by email clients, ensuring that your information will not be linked to your anonymous email account.

User-Friendly Interface

If you want to know what the best email client is, one essential feature it must have is a user-friendly interface. Luckily, most platforms ensure that anyone can use their application to accommodate everyone, even the non-tech savvies! By choosing an easy-to-use email client, you can undoubtedly maximize all of its features with no hassle.

Pleasing and Customizable UI Design

Having a visually-pleasing user interface can also boost your productivity. It would even be better if your email client allows you to customize how your dashboard would look based on your tastes in design. So, some platforms today will enable you to change your email client’s look and feel to fit your needs and preferences instantly.

Advanced Task Management Tools

Email clients also offer advanced task management tools to help you boost your productivity. With this, you can view and manage your tasks through an entire application and sync them to your devices. You can also delegate your tasks, set reminders, and organize your tasks with tags because the best online email client does more than sending your messages.

Contacts Organizer

Some of the best free email clients for multiple accounts offer an organization or merging tool that can help you organize your contacts. Through this feature, you can quickly add and look for people to your address book. You can also input more details about them, like their birthday, photo, and other contact information to help you communicate with them better.

Communication History

Email clients also offer a communication history feature in which you can look through various views. If you need to be reminded of an important message exchanged between a customer, this feature can quickly help you recall them. This feature comes in handy, especially when you tend to forget things quickly.

Notes Support

Another feature of the best desktop email client is the support of local and side-server notes. With this feature, you can filter and organize your notes by assigning tags. Some platforms even let you add pictures and attachments to your messages with their advanced notes editor.

Chat Feature

If an email is not enough, the best web-based email client also lets you chat with your colleagues with no need to switch apps. You can even have both email and chat communication with your contacts in a single view only. Plus, there is no need for you to interrupt your chat just to send files because you can do it directly on the chat window.

Protection Tools

With the best paid email client, you can protect your device from unsafe links and attachments. Protection tools allow you to check for suspicious links in your email and redirects you to a warning page if they find suspicious sites. This feature will also scan attachments for viruses and malware and remove the dangerous files so you can’t open them.

Quick Filter Toolbar

The best rated email client lets you filter your email faster using a quick filter toolbar. With this, you can simply type on the toolbar, and the results will be displayed immediately. Or, you can filter your email inbox by people, new messages, etc. Saving a filter is also possible so that you can use it repeatedly across multiple inboxes and folders.

Large Files Management

With this feature, you can now speed up the transfer of large files by uploading them to online storage and sharing the link instead of sending the file directly as an attachment. This will avoid message rejection if the recipient’s server doesn’t allow large files. This feature will also save space in your sent folder and your customer’s inbox as well.

Automated Updates

The best email clients have an update system that checks whether you are running the software’s latest version. It also notifies you when a security update is available. These updates don’t take much space making the security update quick to download and install.

Offline Email Access

The best email client for PC allows you to access your emails offline. It enables you to conveniently use your email client event without access to the internet. If your internet connection drops or slows, you can still access your messages through offline mode, even if you’re in a remote area.

Cross-Platform Compatibility

The best cross-platform email client allows you to read your emails through multiple devices. You can easily centralize all your accounts and let you access essential data with whatever device you have with you. With this feature, you can quickly access your emails anytime, anywhere. Just make sure your client’s compatible with your devices.

Multiple Email Accounts

Another essential feature of the best online email client is they must support multiple email accounts. You may have several accounts for different purposes—one for business and another for personal use. If you’re not using the right tool, you may be spending more time managing them, but this feature will help you organize your accounts, even if they’re many.

Backup and Restore Tools

The best email clients offer backup and restore tools for your important messages. With emails and attachments adding up every minute, this may eat up your inbox storage space. That’s why it is significant that your email client has backup tools to help you recover any data from your deleted messages.

24/7 Technical Support

One of the most significant features of the best email client for business is having 24/7 technical support. Since people live in different timezones, it would be advantageous if your email client can support you at any time of the day. If you’re having trouble with the service, you can immediately ask for help from any of their support team.

An email client is used to access and manage your email, and it should be easy to set up and be loaded with useful features. So, what is the best email client for you then? Here are the types of email clients you need to know to determine what features will suit your work and purpose.

Desktop Email Client

Desktop email clients usually require installation before you can use them. These programs offer features more than reading, writing, and receiving emails—they also have productivity tools that enable you to manage email with minimal effort. You can even access your messages offline, which is one of the most significant advantages of desktop email clients.

Web-Based Email Client

Web-based email clients use a website as a portal to your accounts. Using your web browser, you visit the site and log in to read, send, and manage your emails. This platform lets you access your emails as long as you’re connected to the internet. Still, there are a few things to consider when choosing the best web-based email client.

Freelancers

You need to deal with multiple clients at a time if you are a freelancer. The best online email client will be useful for you, especially if you need to have an email exchange in multiple languages. This program will help you handle all your emails to your clients more efficiently so you can keep your projects coming.

Employees

Employees can also use email clients to manage their messages from the company. The best cross-platform email client will benefit those employees that need access to their emails whenever and wherever they need. That way, they can do their tasks productively and communicate with their teams efficiently, even when working remotely.

Managers

The best business email client can benefit managers in keeping the team collaboration going. Managers can easily lead the team by using the services of an email client. These platforms also have project management tools with communication and collaboration features that can boost your team’s productivity.

Company Owners and Employers

Companies can use the best paid email client because of the full-pack features that they need. They can use email clients that have reliable security intended to protect all the clients of your company. Your clients will be ensured that any data sent is protected and secured.

Professionals

The best web email client can also be handy for professionals since they usually have to communicate with clients frequently. Having an email client helps you organize not only your messages but also your meetings and appointments. Efficiently managing and communicating with your clients boosts your reputation and credibility as a professional.

Step 1: Decide what you need to offer to your clients or yourself

The first thing you need to do is know precisely what you need. Do you need an email client for your business or personal use? Knowing this can help you narrow down your choices for the best email client for you. Consider an email client that will suit your purpose to utilize the whole system fully.

Step 2: Determine which features are essential

After knowing what you need, dig deeper into the features of each email client. Look for the different tools they have, and make sure that you end up with the best fit for your individual or company needs. Put together a feature list of the elements, so it will be easier for you to find features that suit your needs.

Step 3: Choose an email client that you can trust

Find the best business email client that has the qualities that will manage your emails efficiently. Ensure that the platform you choose is reliable with its security features. Search for an email client with a dedicated customer support system, so you have solutions to your problems anytime you need it.

Step 4: Try out an email client for a test drive

Once you’ve found the best email client for you, it is a great idea to try their services. Most email clients have a trial version that you can try for a certain period. Be sure to check all the features you are looking for if they have the functionality you need to have a good relationship with your clients.

Step 5: Select your email client and use it for your clients

Once you’ve done your research and narrowed down to the email clients that meet your needs, it’s time to go ahead and start using it with your clients. Make sure that you know how to use the features to maximize the services that they offer. There are guides and tutorials on how to use the tools to get you started.

Yes, there are many free email clients available. The best free email clients can provide you with the basic features you need to handle a few of your accounts. However, note that opting for a free email client can be impractical, especially if you’re expecting to receive tons of emails.

An email client lets you read and send electronic messages without logging in to your email service provider. It provides message management, composition, and reception features for your emails. It also centralizes all of your email accounts into one platform, so you don’t have to log in from one account to another to read messages.

Spam is an unsolicited message sent through your emails. The recipients of spam often consider it as an unwanted intrusion in their inbox. The email addresses are obtained by spambots, which are automated programs that look for email addresses. Spams can also be linked with fraudulent schemes and chain letters.

Most viruses are operating system specific and are also particular to some email clients. Email clients can protect you by applying all the service packs and security updates to your email software. You should implement the latest updates to your email client to ensure you will be protected from malware and phishing.

Creating an account for email clients usually takes about a few seconds to minutes only. But the most common problem you might encounter is your email client’s incompatibility with the web browser you’re using. To prevent this, make sure that your browser is compatible with the software before signing up for your email client.

The best open source email client allows you to customize your email client according to your needs. By having an open-source email client, you can code or ask a developer, to add the necessary features you need to your email client. That way, you can integrate all the tools you need within one platform.

Some email clients allow your messages to expire, allowing you to send messages that will be destroyed after a set amount of time. However, note that the expiration will only happen if you choose to activate this feature.

The best email clients have a spam detection system that automatically filters your messages to your spam folder or inbox. Sometimes, this system may make mistakes by placing a spam message in your inbox. Make sure to correct your filters through the settings of your program.

The best paid email clients will give you superior privacy to your messages, unlike free email clients. Aside from that, these email clients are loaded with features to meet your personal and business needs. However, unlike free email clients, these platforms require you to pay a certain amount of money before you can start using them.

No, email clients don’t sync your mail through a third party server. Email clients connect directly to your email provider’s server, so you can rest assured that your email credentials won’t be sent to any third parties. Note also that they won’t require you to share your email password.

Some email clients support an idle setting. This will allow the app to continually check for new messages when the app works in the device’s background. You can enable this option, so you don’t have to keep the program running 24/7.

The best email client has a seamless workflow that can help you become more organized. There is no need to jump from program to program to write emails, make notes, and manage files. You can have your work sorted out to focus more on other essential activities to boost your productivity.

Email clients use different security measures to keep your emails safe from the prying eyes of cyber attackers. Some platforms use end-to-end encryption protocols to ensure that only you and your recipient can read your messages. Other email clients provide you with One-Time Password (OTP) protection and Two-Factor Authentication (2FA) to prevent brute force attacks.